Pro Link OS — Prototype

Client Service Assigned

Click any property pin.

🟢 in scope · 🟡 due now · 🔴 overdue · ⚫ 30+ days

Serviced in scope Due / ~2 days over 1–2 weeks over Not serviced 30+ days

Property	Client	Service	Market	Last Service	Days Since	Status	Assigned	Photo Qual.	Work Qual.

$41.2kMonthly contract revenue

$26.8kVendor / crew cost

$14.4kMargin (35%)

3Awaiting your review

WO#	Site	Trade	Vendor	Client Price	Vendor Pay	Status	Next Action

Vendor taps "done" + photos → lands here as Photos Submitted. You verify → invoice auto-drafts → you approve the send. Payment received unlocks vendor payout. Human approval at every money step.

4Pending with client

2Approved — needs vendor

3Assigned & scheduled

$86.4kOpen pipeline

Proposal	Client	Market	Value	Sent	Status
Parking lot re-stripe — 6 sites	QSR Group	Lubbock	$18,400	Aug 21	PENDING WITH CLIENT
Fall mulch refresh — 11 sites	Retail REIT	Austin	$24,750	Aug 24	PENDING WITH CLIENT
Irrigation retrofit	MedCore	Lubbock	$9,800	Aug 25	APPROVED — ASSIGN VENDOR
Tree trimming to 10 ft — annual	First State Banks	Houston	$12,600	Aug 18	ASSIGNED — GulfScape · Sep 4
Snow contract — seasonal	LogistiCo	Amarillo	$14,200	Aug 26	PENDING WITH CLIENT
Pressure wash — quarterly	QSR Group	Houston	$6,650	Aug 27	APPROVED — ASSIGN VENDOR

Client approves → you pick the vendor → it becomes a work order with their pay attached, automatically. Planned for February: clients approve from their own portal and submit new requests straight into this pipeline.

FEBRUARY — a preview of the client side. This is what a client like a national QSR chain sees when they log in. They submit requests straight into your pipeline instead of emailing. This screen is why the platform eventually becomes something clients pay to use.

Pro Link SolutionsClient view · QSR Group — 3PS Office

42Sites in scope

3Requests in progress

2Awaiting your approval

126Services this quarter

YOUR RECENT SERVICES

Katy Fwy — full service · yesterday

12 photos · view before / after

Pearland Pkwy — pressure wash · Aug 27

8 photos · view before / after

4th & Slide — tree trim · Aug 26

10 photos · view before / after

SUBMIT A REQUEST

Site · issue · photos · urgency. Lands directly in Pro Link's work-order pipeline — no email chain, no phone tag.

Approvals for pending proposals appear here too — one tap to approve, straight into scheduling.

6Active vendors

2Onboarding

1COI expiring

1COI expired

Vendor	Markets	Crews / Trucks	Trades	COI Status	Avg Quality	Status
HillCo Grounds	Austin	3 / 4	Landscape, Irrigation	ACTIVE — exp 03/2027	★★★★★	Active
GulfScape	Houston	4 / 6	Landscape, Concrete	ACTIVE — exp 01/2027	★★★★★	Active
TruCut	Lubbock	2 / 2	Landscape	EXPIRES 09/15	★★★★★	Active — review
BayouCut	Houston	2 / 3	Landscape	EXPIRED 08/01	★★★★★	⚠ Hold work
PanhandlePro	Amarillo	2 / 2	Landscape, Snow	ACTIVE — exp 12/2026	★★★★★	Active
PermianCare	Midland-Odessa	2 / 3	Landscape, Striping	ACTIVE — exp 05/2027	★★★★★	Active
AlamoGreen	San Antonio	3 / 3	Landscape, Irrigation	ACTIVE — exp 02/2027	★★★★★	Active
ATX Grounds	Austin	1 / 1	Landscape	DOCS PENDING	★★★★★	Onboarding

COI expiry alerts fire automatically at 30 / 14 / 3 days. Expired COI auto-holds new work-order assignment.

Pro Link Field

📍 Sites near you — closest first

📌 Note from the office: 82nd & Quaker — client flagged the north beds. Get close-ups of all four bed corners today.

💰 Open requests — extra work, first come first served

Sod install — 400 sq ft

Bank Branch — 50th & Indiana · done by Sep 5

Bed weed-out + mulch touch

Medical Plaza — Milwaukee Ave · done by Sep 3

Walkthrough — 0:23 · just talk, it types for you

"North beds look good after the mulch touch... sprinkler head on the east side is busted, needs replacing... hedges done, trimmed to the window line... trash was heavy by the drive-thru, cleared it."

✓ Notes attached to site · ⚠ Sprinkler repair flagged → suggested work order created

Close-out auto-creates the priced work order + email confirmation

Built for the crew, not the office.
Big buttons. Photos first. Nothing to read twice.

Open app → nearest site is already on top (GPS)
Tap the site → tap the service being performed
Before photos → do the work → after photos
Tap Close Out — done.

Behind that one tap: work order generated with per-site pricing, email confirmation sent, the map pin flips green, and the service log gets the photos — automatically.